Careers

Position Level:  Manager

Nature of Employment:  Probationary (Regular-Fulltime)

Purpose:

To ensure proper maintenance of books of accounts and to provide accurate and timely financial reports to management needed for decision making.

Duties & Responsibilities: 

1. Ensures that accounting and financial records and reports comply with applicable accounting standards and regulations.
2. Ensures submission of accurate and timely financial reports and all related schedules.
3. Provides various financial data to related government agencies for compliance and other purposes i.e., application of business permits and licenses.
4. Establishes and implements internal control policies and procedures to ensure reliability and integrity of financial data.
5. Ensures that proper records and controls are in place to safeguard Club’s assets and properties.
6. Act as on point person during external audits.
7. Handles taxation requirements and ensures the Club’s compliance to all BIR rules and regulations.
8.  Prepares the Club’s daily cash position to ensure adequacy of funds for disbursement purposes.
9. Processes employees payroll in close coordination with HR.
10. Responsible for the maintenance and implementation of changes and or improvements in the current accounting system.
11. Oversees the timely and accurate processing of payables.
12.  Performs other functions as maybe required.

Qualification Requirements:

• Must be an accounting graduate and a CPA
• Must have at least 5 years solid experience in general accounting and taxation
• Must be organized and detail-oriented 
• Possesses strong interpersonal and communication skills
• Proficient in MS Word, Excel and Powerpoint
• With sufficient knowledge in working in an automated accounting environment.

Position Level:  Manager

Nature of Employment:  Probationary (Regular-Fulltime)

Purpose:

Plans, organizes, and develops the overall operation of the Housekeeping Department to ensure compliance with government standards and guidelines and maintenance of cleanliness, upkeep, and orderliness in all areas of the Club at all times.

Duties & Responsibilities: 

1. Manages cleanliness and maintenance in all areas.
2. Evaluates performance of service providers and implements necessary corrective actions.
3. Ensures efficient allocation of manpower and other resources.
4. Manages the Club’s linen and housekeeping supplies.
5. Periodically coordinates with the engineering department on assistance for repair and maintenance work.
6. Approves overtime work needed as required in some areas of responsibility and in specific periods, due to late functions, effect of extreme weather conditions, etc.
7. Liaises with service provider agency on matter of problems and issues with personnel, such as disciplinary cases, attendance problems, quality of work, request for additional personnel
8. Approves overtime work needed and as required in some areas of responsibility andin specific periods, due to late functions, effect of extreme weather conditions, etc.
9. Liaises with service provider agency on matters of problems and issues with personnel, such as disciplinary cases, attendance problems, quality of work, request for additional personnel or equipment, etc.
10. Coordinates with external suppliers on purchase of decorations, flower arrangements, amenities.
11. Ensures that garbage and office waste are efficiently collected and disposed at the proper areas.
12. Trains, orients, counsel staff on rules, guidelines, expectations, observations, and instructions.
13. Oversees the weekly general cleaning for offices, comfort rooms, and public areas, and the monthly general cleaning for the sports facilities, locker areas, and food outlets.
14. Investigates, acts on, and reports on complaints and feedback from members, guest, managers employees on matter related to housekeeping.
15. Prepares all necessary reports and documentation related to personnel assignments, supplies and materials and other housekeeping mater.
16. Performs other related tasks and assignments as may be given by Management from time to time.

Key Competence:

• Attention to details
• Customer Focus
• Reliability
• Listening Skills
• Adaptability
• Planning and Organizing
• Teamwork
• Integrity
• Honesty
• High Energy Level

Qualification Requirements:

• College Graduate (Preferably HRM Graduate)
• At least 5 years work experience in the club/hotel industry
• With excellent organizational skills, and keen eye on details of housekeeping
• Possesses a great deal of patience
• Proficient in MS Office & other computer applications
• Knowledgeable on cleaning and sanitation products, techniques & methods
• Knowledgeable on cleaning sensitive materials
• Working knowledge of operating cleaning equipment
• Physical Stamina and mobility including ability to reach, kneel, and bend
• Ability to lift, push and pull required load (usually about 30HS)

Position Level:  Supervisory 

Nature of Employment:  Probationary (Regular-Fulltime)

Purpose:

The Accounts Payable Officer analyzes invoices and expense reports for accuracy and eligibility. Ensures timely preparation of checks and payments of invoices, accurate recording of expenses, and proper application and recording of government taxes.

Duties & Responsibilities: 

1. Ensures all expenses are paid timely and correctly through coordination with concerned departments and external suppliers.
2. Verifies expenses before posting to Accounts Payable module of SAP upon receipt of receiving reports for purchases order items and request for payments for non-purchase order items.
3. Prepares and prints accounts payable voucher and check voucher for review and approval of Chief Accountant and Financial Controller.
4. Analyzes reports to identify unusual fluctuations and abnormal balances in expense and payable accounts. 
5. Prepares weekly batch check upload files and prints the checks including BIR 2307 Certificate of Creditable Withholding Tax. 
6. Ensures that expenses have been subject to proper taxes, especially on value added tax and expanded withholding taxes.
7. Maintain records of all checks that are prepared and signed for release to the cashier. 
8. Validates the weekly payroll of sports and athletics independent service providers (ISPs) and prepares the bank upload file for credit to ISP’s bank accounts. 
9. Monitors the annual submission of the Sworn Affidavit of ISP’s and update applicable withholding taxes to each ISP depending of the status of submission
10. Coordinates with other departments for proper accrual of expenses and posting of adjusting journal entries every month end closing.
11. Ensures proper recording through maintenance of monthly reports and schedules or payables and expenses. 
12. Identify system limitations or process deficiencies and propose process improvements in recording and processing of payables.
13. Assist in external and internal audits, inventory counts, and BIR audits
14. Maintains files, vouchers, and supporting documents related to expenses and accounts payable.
15. Perform other tasks as may be assigned.

Qualification Requirements:

• Must be a graduate of Accountancy
• With at least 5 years of experience in accounts payable
• Sufficient experience in supervisory procedures
• Knowledge in Government Taxes
• Must be knowledgeable and proficient in using MS Word and MS Excel
• With experience in using Accounting Software such as SAP B1
• Very keen to details.

Position Level:  Manager 

Nature of Employment:  Probationary (Regular-Fulltime)

Purpose:

Manages the daily operation, repair, maintenance and upkeep of the Club’s properties, facilities, equipment, buildings and other structures. Assists the GSD Manager/Consultant on mechanical works for CAPEX projects, as needed.

Duties & Responsibilities: 

1. Oversees all repairs and maintenance works, including contracted service related to civil, plumbing, drainage, electrical work, swimming pool, kitchen and STP maintenance.
2. Manages all repairs and maintenance (R&M) projects and mechanical-related CAPEX projects:

• • Prepares terms of reference
  • Provides technical guidance during pre-bid meetings and site inspections
  • Conducts technical evaluation and clarification
  • Recommends a winning contractor
  • Prepares contract and notice to proceed (NTP), as needed
  • Conducts performance evaluation on contractors

1. Interprets and evaluates construction plans and drawing to ensure mechanical design compliance with the American Society of Heating, Refrigerating and Airconditioning Engineers (ASHRAE) and Philippine Society of Ventilating, Airconditioning, Refrigerating Engineers (PSVARE), Philippine Green Building Code (PGBC), and/or other applicable mechanical standards.
2. Interfaces with process owners, contractors and other concerned parties on project-related activities to ensure implementation is according to agreed specifications.
3. Monitors ongoing projects by conducting regular site inspections to ensure quality and the timely completion of every project; analyses expenditures to ensure project is completed within budget.
4. Manages internal job order requests and resolves action items arising from walkthrough inspections.
5. Monitors daily progress on projects and manages site instructions or clarification requests.
6. Prepares operating expense budget and ensures that expenditures are within approved budget.
7. Assists GSD Manager to oversee the daily operation of the GSD department
8. Assists the GSD Manager in arranging the manning schedule and performance evaluation of personnel
9. Manages all mechanical repairs and maintenance works.
10. Performs other related tasks and functions that may be assigned from time to time

Qualification Requirements:

1. Licensed Mechanical Engineer with minimum of 5 years’ experience in handling and managing personnel; project management/property management/building administration
2. Well versed with the National Building Code of the Phil., ASHRAE (American Society of Heating, Refrigerating, and Airconditioning Engineers), PSVARE (Philippine Society of Ventilating, Airconditioning, Refrigerating Engineers), Philippine Green Building Code, Philippine Fire Code, and Health and Safety procedure and processes in the workplace and construction sites.
3. Highly analytical with good verbal and written communication skills.
4. Knowledge of budgeting and financial administration
5. Strong team leadership and management skills
6. Pro-active, self-motivated, have a sense of ownership and responsibility
7. Certified Pollution Control Officer

Position Level:  Manager 

Nature of Employment:  Probationary (Regular-Fulltime)

Purpose:

The Leasing Manager is primarily responsible for creating strategies, procedures, and projects that will increase, improve, and maximize tenant occupancy for both the Club’s townhouses and commercial spaces.

Key Duties and Responsibilities:

1. Conceptualizes, develops, and creates strategies, policies and procedures that will increase, improve, and maximize tenant occupancy in the Club.
2. Reviews, analyzes, and proposes management of tenants on product/service mix concepts, construction requirements and compliance to contractual obligations.
3. Maintains rentals by advertising through  approved channels. 
4. Develops and manages customer relations. Ensures tenant’s complaints are properly logged, investigated and remedial action is provided.
5. Provides the Club’s tenants with updates of electrical, water and other service outages and scheduled shutdowns.
6. Facilitates request of tenants for any 3rd party service providers and ensures its proper coordination with all concerned departments.
7. Works with the General Services Department to ensure compliance with government regulatory requirements and update all engineering records and permits/licenses.
8. Determines and recommends, based on current market value the floor price to be used during biddings. Ensures that the proposed floor price is approved by the respective committee in-charge. 
9. Handles and facilitates the Club’s bidding process for the lease of the townhouse units and the Club’s commercial spaces.
10. Handles and prepares all necessary documents such as but not limited to notice of award, lease agreement, punch list, and notice of acceptance.
11. Negotiates details of lease agreements with the winning bidder. 
12. Provides timely assistance to Townhouse tenants regarding processing of billings for utilities such as dues and water services.
13. Coordinates with the Finance Department for the timely collection and documentation of all rental fees following lease obligations of tenants.
14. In coordination with the General Service Department and Security Consultant, oversee the implementation of security, fire prevention and other safety systems for the Village.
15. Monitors performance of the 3rd party vendors in compliance with quality standards and adherence to the Service Level Agreement (SLA);
16. Coordinates and oversees the implementation of the Club’s Townhouse Rules and other regulations.
17. Maintains records of tenants and other pertinent documents relating to the Townhouse

Qualification Requirements:

The incumbent must possess the following:

• Must have a bachelor’s degree in Business Management, Marketing, Economics, Real Estate Management, or any other related course.
• With a solid five (5) years of experience in leasing management. 
• Must have strong business acumen. 
• Ability to handle difficult and stressful situations.
• Ability to prepare and maintain records, files and reports. 
• Excellent Customer service skills and must demonstrate ability to work effectively in a culturally diverse work environment.
• Excellent negotiation skills and have the ability to influence 3rd party vendors and stakeholders. 
• Advance working knowledge in computer office applications. 
• Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is an advantage. 
• Understanding of basic technical aspects of property (e.g., Construction and Repairs and Mechanical & Electrical system) is an advantage.